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  • Faithful to my Homeland, the Republic of Poland
  • VITAL STATISTICS ACTS

  •          Registration of the Birth Certificate

     

    A person who intends to transcribe (register) a foreign birth certificate in the proper registrar's office by hand of a Consul should file the following documents:

    1. an original application with a request for the transcript directed to the appropriate registrar's office with a signature confirmed by a Consul (the signed application should be in congruity with the data contained in an identity document, for example, the Polish passport);

    2. an original full copy of birth certificate issued by the appropriate local registrar's office, which is subject to a legalization;

    3. a faithful original translation of the document made by a sworn translator;

    4. an identity document (ID or passport);

    5. an abridged marriage certificate of the parents (in case of a minor) - a foreign certificate should be translated into the Polish language;

    6. identity documents of the parents (in case of a minor) – ID or passport.

     

    Registration of the Marriage Certificate

     

    Pursuant to art. 62 section 3 and 4 of the Statute The law about the civil registration certificates, if a Polish citizen who contracted a marriage in a foreign registrar's office has not submitted a statement in regard to his/her surname, he/she can submit it together with an application requesting recording the marriage certificate in the Polish register of marriages, and if the marriage was contracted by Polish citizens, they can also submit a statement about the surname of the children born in that marriage.

    Pursuant to art. 62 section 3 and 4 of the said Statute, this statement can be submitted exclusively in the presence of the manager of a registrar's office in Poland or in the presence of the Consul abroad.

    This statement cannot be made in front of the Notary Public.

    In order to obtain a transcript of the marriage certificate, you have to submit the following documents:

    1. an original application requesting the transcript, directed to the proper registrar's office with a signature confirmed by a Consul ( the signed application should be in congruity with the data contained in an identity document, for example, the Polish passport);

    2. an original full copy of a marriage certificate issued by the proper local registrar's office, which is subject to a legalization;

    3. a faithful original translation of the document made by a sworn translator;

    4. statement about the surname used after the marriage ceremony - mandatory in case of women;

    5. copies and originals of birth certificates of both spouses (originals have to be shown);

    6. a translation of a foreign birth certificate - if spouses were born outside Poland;

    7. a copy of the valid Polish passport of the spouse submitting a statement about the surname used after the marriage ceremony (the original has to be shown);

    8. a statement about the possession of the Polish citizenship - in situations when the validity of the Polish passport has expired.

     

    Registration of the Death Certificate

     

    Pursuant to art. 13 and 15 of the Statute The law about the civil registration certificates, the transcripts of the civil registration records that have been issued abroad are prepared in the registrar's office serving the district where the applicant resides. In exceptional cases, the transcript can be made in the registrar's office serving the district where the last home residence was or where the burial place is located.

    A person who intends to transcribe (register) a foreign death certificate in the relevant registrar's office by hand of the Consul should submit the following documents:

    1. an original application for a transcript directed to the proper registrar's office;

    2. an original full copy of the civil registration document issued by the proper local registrar's office that has to be legalized;

    3. a faithful original translation of the document made by a sworn translator;

    4. a birth certificate of the deceased person and a marriage certificate, if that person was married at the moment of death;

    5. an identity document of the applicant;

    6. a document confirming the relationship with the deceased person - for example, a birth certificate or a marriage certificate.

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